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IEEE CIS > Conferences
Policies & Procedures
Application deadlines are shown in the table below. Applications received after these deadlines most likely will not be approved.
| | Sponsorship | Co-Sponsorship | Technical
Co-Sponsorship |
|---|
| Conferences | 18 months | 18 months | 6 months |
| Symposiums | 9 months | 9 months | 6 months |
| Workshops | 9 months | 9 months | 6 months |
The exact content of the application packet is given in Table 1 below. The packet should be emailed as an attachment to the CIS Vice President for Conferences. Be sure the email message clearly indicates the category of support desired. Any brochures, advertisements or other pertinent material the general chair believes is important in evaluating an application must be scanned and submitted at the time of application.
Table 1: Contents of application packets requesting CIS participation. "X" indicates required item.
| Item | Sole Sponsor | Co-Sponsor | Technical
Co-Sponsor | Remarks |
|---|
Conference
Call for Papers | X | X | X | |
| Justification | X | X | X | Explain why CIS
involvement is
being requested
See note 1 |
| List of organizing committee | X | X | X | Identify all CIS members |
| List of non-CIS technical and/or financial sponsors | X | X | X | Identify any existing, pending or planned sponsors |
| Venue description | X | X | | See note 2 |
| Budget | X | X | | See note 3, 4 |
| Area attractions | X | X | | See note 5 |
| Memorandum of understanding (MOU) | | X | | See note 6 |
Notes
- For conferences requesting CIS technical co-sponsorship, the full sponsor is expected to offer registration fees to CIS members at the same amount offered to members of the sponsoring organization. The justification statement should indicate this policy would be honored.
- Brochures showing the venue layout, room accommodations and other facilities must be scanned and included in the application packet. Be sure to indicate expected conference attendance.
- Must be submitted on IEEE budget worksheet, which can be obtained here. Download the Summary, Revenue & Expense Detail Excel form. Expected surplus should be not less than 15%.
- Budget must include $750 to cover advertising expenses in IEEE CI magazine.
- Identify local attractions conference attendees might find interesting. It is highly recommended that brochures describing attractions be scanned and included with the application packet.
- Contact the CIS Vice President for Conferences to coordinate obtaining the MOU.
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